• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar

Accessibility Statement

Follow Us on FacebookFollow Us on TwitterFollow Us on InstagramFollow Us on YouTubeRSS Feed

Kimberly Howell Properties

San Antonio Real Estate

office@kimberlyhowell.com
(210) 493-6888
  • Blog
  • About Us
  • Agents
  • Buyers
    • Neighborhoods
    • Relocation Information
  • Sellers
  • Listings
    • Available Rentals
    • Homes for Sale
    • McNair Custom Homes
    • Open Houses
  • Contact
  • Rental SearchHomes for Rent
  • REALTORS®Find an Agent
  • McNair Custom HomesNew Construction
  • Property SearchHomes for Sale
You are here: Home / Miscellaneous / Email Tips for Real Estate Professionals Part II

Email Tips for Real Estate Professionals Part II

April 26, 2016 by khproperties Leave a Comment

Email Tips

In our second part of this series of email tips for real estate professionals, we’ll take a look at the items you should avoid at all cost. These items can make life very difficult for the real estate professional and cause confusion and delays in getting things done. Many of these email tips are based in commonly practiced “netiquette” and apply to personal emails just as much as business emails, but when it comes to real estate related email, some of these items can cause serious delays or misunderstandings between agents and potentially derail a transaction. Remember, always be clear and concise. That is probably the number one email tip that we can give you. Without that one, you might as well not even bother to send an email at all.

Email Tips – Avoid These Items

Chatting – While real estate professionals offer a lot of resources through various websites, they are still a business and as such, cannot just give out all of their knowledge and insights for free. Sending endless emails without any regard to that fact can seem innocent enough, but it is not reasonable to expect them to give their time freely for any lengthy period.

Multiple Sources – These days, most of us have multiple email addresses and various devices to send email from. Make sure you’re replying from the right address when corresponding to an email chain. Switching email addresses mid-discussion can cause confusion and delays. Also be sure your devices include “quoting” so that the previous emails are still attached to the chain – getting an email that says “yes, go ahead with that plan” without any reference can be confusing to say the least.

Who Are You? – Forgetting to address your emails to a specific person or not signing them is unacceptable in business emails. Remember to always specify who you’re talking to and include a signature line so that the recipient knows who sent it to them.

Bombardment – Also known as dumping, this is the act of sending excessive amounts of emails and attachments with unnecessary information – remember to be concise and clear about your purpose in your business emails.

Shouting – NO ONE LIKES TO BE YELLED AT! TURN THE CAPS LOCK OFF! THANK YOU! USE A FEW LESS EXCLAMATION POINTS WHILE YOU’RE AT IT!!!!

Slang and Text Talk – In addition to correct grammar and spelling, avoid “text talk” (ie, ur instead of your) and slang. You are a professional, so your business emails should reflect that at all times.

Religion – Avoid references to your personal religious beliefs. Whether it’s direct quotes from religious texts, blessings, or spiritual advice in the form of quotes or other email sign offs, these religious nods imply that the recipient shares your same beliefs, which they may or may not. In addition to potential Fair Housing violations, these can make some people uncomfortable and do not have a place in business transactions.

Politics – Much like religion, political topics can be a hot button for some. Avoid political talk and remain neutral in your emails.

Rambling – Remember how we mentioned you should be clear and concise in your emails? Avoid rambling on and on about a topic – get to the point. Use bullet points and paragraphs. Avoid meandering from one topic to another. If you’re discussing something rather complicated, break it into small bites and use numbers to codify it.

Center of the Universe – You are not the center of the universe. Real estate professionals and those in the industry receive hundreds of emails a day. Without a clear indication of what the email is referring to or who it is coming from, you are making the assumption that you are the only client in the universe. While you should be made to feel that way, truth is, you are not. Help everyone out by (have we said this somewhere before?) being clear and concise, so that there are no questions about your intent with your email.

It’s All About Bob – This one made us laugh, because we’ve seen it before. Email arrives requesting urgent action and is signed simply “Bob.” We work with a lot of Bobs (as it’s a common name) and without some reference to a transaction, property, negotiation, etc. in the email, it is next to impossible to know what the email is about. No one is that psychic – if they were, there would be no need for email – we could all just magically know what to do next without any communication.

More Email Tips for Real Estate Professionals

If you missed the original article, check out “Email Tips for Real Estate Professionals Part I” where we talk about best practices for writing business emails.

image courtesy of gajman

this post is based off of an article by David J. Willis, a Houston real estate attorney

Related Posts

  • Email Tips for Real Estate Professionals Part IEmail Tips for Real Estate Professionals Part I
  • Open House ListingsOpen House Listings
  • You Passed Your Real Estate Exam – Now What?You Passed Your Real Estate Exam – Now What?
  • The Holiday Rush – A Real Estate TraditionThe Holiday Rush – A Real Estate Tradition
  • What Makes A Neighborhood Great?What Makes A Neighborhood Great?

Filed Under: Miscellaneous Tagged With: real estate, email, business, etiquette

Quick Search

Reader Interactions

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Primary Sidebar

Recessions

What Past Recessions Tell Us About the Housing Market

It doesn’t matter if you’re someone who closely follows the economy or not, chances are you’ve heard whispers of an upcoming recession. Economic conditions are determined by a broad range of factors, so rather … [Read More...] about What Past Recessions Tell Us About the Housing Market

McNair Custom Homes Video

Recently, we had the pleasure of working with McNair Custom Homes and The IMG Studio to put together a video about McNair Custom Homes and their building philosophy. We love the way it turned out. We hope you … [Read More...] about McNair Custom Homes Video

Confused About The Housing Market?

Confused About The Housing Market? Lean On Your Realtor

If you’re thinking about buying or selling a home, you probably want to know what’s really happening with home prices, mortgage rates, housing supply, and more. That’s not an easy task considering how … [Read More...] about Confused About The Housing Market? Lean On Your Realtor

Homeownership Is An Investment In Your Future

Homeownership: An Investment In Your Future

There are many people thinking about buying a home, but with everything affecting the economy, some are wondering if it’s a smart decision to buy now or if it makes more sense to wait it out. As Bob Broeksmit, … [Read More...] about Homeownership: An Investment In Your Future

Ready for Homeownership?

What You Need To Know If You’re Ready For Homeownership

If you’re a young adult, you may be thinking about your goals and priorities for the months and years ahead. And if homeownership ranks high on your goal sheet, you’re in good company. Many of your peers are … [Read More...] about What You Need To Know If You’re Ready For Homeownership

Search Our Site

Real Estate Topics

  • Buying a Home
  • Homeowner Tips
  • KHP News
  • Local Events
  • Local Laws
  • Miscellaneous
  • Mortgages and Financing
  • Open Houses
  • Real Estate
  • Real Estate Market
  • Renters and Landlords
  • San Antonio Places
  • Sell Your Home
  • Technology
Our real estate agents can help you with properties anywhere in Texas. If you need assistance finding agents in other parts of the country, please contact us.

Search Homes

Explore Cities

  • Alamo Heights 35 Listings
  • Bandera 384 Listings
  • Blanco 192 Listings
  • Boerne 695 Listings
  • Bulverde 407 Listings
  • Canyon Lake 471 Listings
  • Castle Hills 21 Listings
  • Castroville 93 Listings
  • Cibolo 366 Listings
  • Comfort 57 Listings
  • Converse 670 Listings
  • Fair Oaks Ranch 51 Listings
  • Floresville 237 Listings
  • Garden Ridge 10 Listings
  • Helotes 144 Listings
  • Hill Country Village 3 Listings
  • La Vernia 170 Listings
  • Lakehills 140 Listings
  • Leon Valley 20 Listings
  • Live Oak 84 Listings
  • Mico 119 Listings
  • New Braunfels 1548 Listings
  • Olmos Park 9 Listings
  • San Antonio 10699 Listings
  • Schertz 295 Listings
  • Seguin 635 Listings
  • Selma 73 Listings
  • Shavano Park 14 Listings
  • Spring Branch 425 Listings
  • Terrell Hills 16 Listings
  • Universal City 96 Listings
  • Windcrest 30 Listings
  • Hollywood Pk 2 Listings

Stay up to date with the latest from Kimberly Howell Properties.

San Antonio real estate and property information provided by Kimberly Howell Properties. Kimberly Howell Properties does not assume any liability or responsibility for the operation or content of any of the linked resources, nor for any of the interpretations, comments, graphics, or opinions contained therein. All information deemed reliable, but not guaranteed.

KJH Properties, Inc. is a licensed real estate brokerage in the State of Texas, Equal Opportunity Employer, and supporter of the Fair Housing Act.

TREC Information About Brokerage Services | TREC Consumer Protection Notice | Privacy Policy

All content © 2009-2023 Kimberly Howell Properties, unless otherwise noted.